Students: registration non-EU/EEA nationals

Non-EU/EEA students who reside in Leuven during their studies, must register themselves at the city office as soon as possible after their arrival. 

Who should register?

  • You are a national of a non-EU-country
  • You will be studying in Belgium for more than 3 months.
  • You reside in Leuven during your studies.
 You have to reside at your permanent address in Leuven before we can register you.
You already reside in Belgium with a different residence status?
You must submit an application for a change of status to long stay

Students with a student visa (type D) who are studying at KU  Leuven or UCLL

Type of registration

This is a 'full registration'. You are registered in the Belgian national register. You will first receive an ‘annex 15’ as proof that you have started your registration. After the local police officer has verified your address, you apply for your electronic residence card.

How to register?

1. Collect 'annex 15'

  • Follow the instructions of KU Leuven or UCLL. As soon as they have received your documents, they will forward them to the city of Leuven.
  • You receive an e-mail when you can collect your ‘annex 15’ at the city office. You do not require an appointment.
    Check opening hours city office

What do you need to bring?

  • National passport
  • 1 recent passport-size photo: pay attention to the requirements for photos. There is a photo booth in the city office.

2. Verification of address

From the moment you may collect your ‘annex 15’, a local police officer will visit to verify your address. Make sure your name tag can be found on the doorbell and the letterbox.

3. Application for residence card

You will receive an invitation by email from the city when you can apply for your residence card.

You may not make an appointment without invitation. It can take up to 2 months before you receive one.

Make an appointment

What do you need to bring?

  • National passport
  • 1 recent passport-size photo: pay attention to the requirements for photos. There is a photo booth in the city office.
  • Annex 15
  • € 18 (cash, debit card or credit card)

More information about the procedure

Other non-EU/EEA students who reside in Leuven

Who falls into this category?

  • You reside in Leuven, but you study at another Belgian college or university with a student visa (type D).
  • You have come to Belgium without a visa, because you are exempt from visa or hold a valid residence permit of another EU member state .

Type of registration

This is a 'full registration'. You are registered in the Belgian national register. You will first receive an ‘annex 15’ as proof that you have started your registration. After the local police officer has verified your address, you apply for your electronic residence card.

How to register?

You are studying at another Belgian college or university with a student visa:

Due to the measures to slow down the coronavirus, you may only submit this application by email. 
  • Email tonietbelgen@leuven.be
  • Subject line of the email: 'registration student NEU' + your name (as stated on your national identity card or passport) + national registration number, if any
  • Attach the following documents (in PDF format, scanned separately):
    • National passport:
      • Biodata page
      • Page containing the visa (type D)
      • Page containing the entry stamp (if it does not appear on the visa page) 
    • Proof of registration at your college or university
    • If your D visa bears a code B7 or B35: your admissions letter
    • If your D visa bears a code B6: proof of your financial means
    • 1 passport-size photo (maximum 6 months old)
  • Mention the following information in the email:
    • Surname, given name(s) (as stated on your national identity card or passport)
    • Date and place of birth
    • Nationality
    • Full address in Leuven, including any ‘busnummer’ (flat/room number)
    • Reason for the application
    • Belgian phone number
      If you do not have a Belgian phone number, please provide the Belgian phone number of a contact person, mentioning their name
    • Date of entry into Belgium
Only complete files will be processed.

You have come to Belgium without a visa or with a valid residence permit from another EU member state

  1. Register yourself as a tourist in short-stay. State in your application that you wish to submit an application for 'authorisation for a long-term stay as a student'.
  2. We will provide you with the necessary information regarding your authorisation application.
  3. Before the period of your short stay expires, you submit your application as a student, through the procedure registration long stay.    
You  should preferably come to Belgium with a student visa (type D). Contact the Belgian embassy in this regard. If you still prefer to apply for your visa in Belgium, we would like to point out that the application procedure can take a long time, and that the FPS Home Affairs, Immigration Office, may refuse the visa application.

Border students

Type of registration

Do you reside in the Netherlands, France, Germany or Luxembourg, and wish to retain your address and your right of residence in this neighbouring country during your stay in Leuven? In that case you register yourself as a border student, as soon as possible after your arrival. After your registration you will receive an ‘annex 33’ as residence document.

How to register?

You  come to the city office, by appointment.

Make an appointment

What do you need to bring?

  • National passport.
  • Valid residence permit of the Netherlands, France, Germany or Luxembourg.
    If your residence card expires in the course of the academic year, your 'annex 33' will only be valid until this expiry date.
  • 1 recent passport-size photo: pay attention to the requirements for photos. There is a photo booth in the city office.
  • Proof of enrolment at the college or university.
  • Your address in the neighbouring country.

Stadskantoor
Professor Van Overstraetenplein 1
3000 Leuven

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