Stay of more than 3 months: registration EU/EEA

Are you coming to Belgium for a stay of more than 3 months? Then you must register yourself in the city registry as soon as possible.

Registration foreign students
Are you coming to Belgium to study at a Belgian university or college? In this case, a different procedure applies.

How to register?

You submit your application by email. This is only possible if you are already living at your permanent address in Leuven.

You have 3 months’ time to complete your file. After an address check by a local police officer, and on condition that your application is complete and has been approved by the competent authority, you are entitled to a residence permit.

Due to the measures to slow down the coronavirus, you may only submit this application by email. 
  • Email tonietbelgen@leuven.be
  • Subject line of the email: 'residence application' + your name (as stated on your national identity card or passport) + national registration number, if any
  • Attach the following documents (in PDF format, scanned separately):
    • National identity card (front and back) or national passport (biodata page)
      Attention: Scan must be in colour.
    • The documents required for the application, depending on your immigration status (e.g. work contract, proof of income, birth certificate, marriage certificate ...). We only accept documents drawn up in or translated into Dutch, French, German or English.
      Attention: Some official documents which have been drawn up abroad (e.g. certificates, documents from local authorities, etc.) require legalisation and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU birth or marriage certificate.
    • Rental contract (if available)
    • 1 passport-size photo (maximum 6 months old)
  • Mention the following information in the email:
    • Surname, given name(s) (as stated on your national identity card or passport)
    • Date and place of birth
    • Nationality
    • Full address in Leuven, including any ‘busnummer’ (flat/room number)
      You must already reside here.
    • Reason for the application
    • Belgian phone number
      If you do not have a Belgian phone number, please provide the Belgian phone number of a contact person, mentioning their name
    • Date of entry into Belgium
Pay attention
  • If you are submitting an application for more than one person, you must send one email per person. The attached documents may only relate to that person.
  • Your application may only be submitted by yourself or by the family member you are joining in family reunification.
  • Only complete files will be processed.

Stadskantoor
Professor Van Overstraetenplein 1
3000 Leuven

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