Student with student visa who is studying at KU Leuven, UCLL or Luca: how to register?

AttentionIs this not your situation?
Then your registration will proceed differently.
Check how to register

Step 1: Submit your documents to KU Leuven, UCLL or Luca

1. Follow the instructions of
   • KU Leuven
   • UCLL
   • Luca (Lemmens)

2. The college or university forwards your documents to the city of Leuven.

3. You will receive an email with an invitation to collect the proof that you have submitted your registration application, viz. your ‘annex 15’, at the city office. It will be sent to your student email address.

Step 2: Collect your ‘annex 15’ at the city office

Without appointment

You do not require an appointment.
Come during the opening hours of the city office

What do you need to bring?

• National passport
• 1 passport-size photo
  • The photo is no more than 6 months old.
  • Pay attention to the requirements (Dutch only).
  • There is a photo booth in the city office.

Step 3: We check your address

1. Meanwhile, a local police officer will visit to verify your address. Ensure that your name appears on the doorbell and letterbox.
2. We will email you an invitation when you can apply for your residence permit. It can take up to 2 months before you receive one.

Step 4: Apply for residence card

You are required to make an appointment.
Do not make an appointment without invitation.

How to make an appointment?

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

What do you need to bring?

• National passport
• Annex 15
• € 20 (cash, debit card or credit card)

You do not need to bring a passport-size photo. We will take a photo during your appointment.

Are any family members accompanying you?

Are any family members joining you in Belgium with a 'family reunification' visa (type D)?
They follow the procedure for non-EU/EEA nationals with visa.