Stay of more than 3 months in Belgium: registration non-EU/EEA with visa type D

Are you coming to Belgium for a stay of more than 3 months with a visa type D? Then you must register yourself in the city registry as soon as possible. Note: you can only do so if you  already reside at your permanent address in Leuven.

For whom?

You meet all 3 conditions below:

  • You are a non-EU/EEA national.
  • You are coming to Belgium for more than 3 months.
  • You have a visa type D.

Not intended for:

  • Foreign students
    Are you coming to Belgium to study at a Belgian university or college? Then follow the procedure for students.
  • In Belgium without a visa type D
    Are you coming to Belgium without a visa type D? In that case, you follow a different procedure.
    One of these situations applies:
    • You are exempt from visa for short stay.
    • You hold a valid residence card of another EU country.
    • You are applying for family reunification with an EU national.
  • Change of status
    Do you already have legal stay of more than 3 months in Belgium and do you wish to change your residence status? In that case, you submit an application for a change of residence status.

Which documents do you need to register?

This depends on your situation.

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Annex 46 or 47
    In pdf format.
  • Work permit approved by the regional department of economic migration or employment
    In pdf.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.
Registering kinship with family members
Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? In that case, you can add proof of the kinship to your application::
  • Spouse: Marriage certificate
  • Legal partner: Proof of a legally registered partnership
  • Child or parent: Birth certificate

You are not obliged to do so. You can have the kinship registered at a later stage as well. Contact us for more information.

 

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Professional card
    In pdf format.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.
Registering kinship with family members
Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? In that case, you can add proof of the kinship to your application::
  • Spouse: Marriage certificate
  • Legal partner: Proof of a legally registered partnership
  • Child or parent: Birth certificate

You are not obliged to do so. You can have the kinship registered at a later stage as well. Contact us for more information.

 

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Hosting agreement, duly signed
    In pdf format.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.
Registering kinship with family members
Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? In that case, you can add proof of the kinship to your application::
  • Spouse: Marriage certificate
  • Legal partner: Proof of a legally registered partnership
  • Child or parent: Birth certificate

You are not obliged to do so. You can have the kinship registered at a later stage as well. Contact us for more information.

 

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Birth certificate of your child
    In pdf format.
    You are not obliged to present this document, but in that case the kinship will not be registered in the Belgian national register either, and you will be entered as 'not related' to your family member.
    You may also present this document at a later stage during your stay in Belgium. Contact us for more information.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.

 

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Your birth certificate
    In pdf format.
    You are not obliged to present this document, but in that case the kinship will not be registered in the Belgian national register either, and you will be entered as 'not related' to your family member.
    You may also present this document at a later stage during your stay in Belgium. Contact us for more information.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.

 

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Marriage certificate
    In pdf format.
    You are not obliged to present this document, but in that case the kinship will not be registered in the Belgian national register either, and you will be entered as 'not related' to your family member.
    You may also present this document at a later stage during your stay in Belgium. Contact us for more information.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.

 

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Proof of a legally registered partnership
    In pdf format.
    You are not obliged to present this document, but in that case the kinship will not be registered in the Belgian national register either, and you will be entered as 'not related' to your family member.
    You may also present this document at a later stage during your stay in Belgium. Contact us for more information.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.

 

Which documents do you need to submit your application?

  • National passport
    Add these documents in pdf format, in colour:
    • Biodata page
    • Page containing the visa (type D)
    • Page containing the entry stamp (if it does not appear on the visa page)
    • Is your place of birth not mentioned in your passport? Then add another official document which proves your place of birth (e.g. birth certificate).
  • Rental contract
    If available, in pdf format.
  • 1 passport-size photo
    Maximum 6 months old
  • Additional documents (depending on the reason for your stay)
    Contact us to find out which documents we require.
Documents in other languages
We only accept documents issued in or translated into Dutch, French, German or English.
Foreign documents: legalisation required?
Some official documents which have been drawn up abroad require legalisation, and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU certificate.
Registering kinship with family members
Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? In that case, you can add proof of the kinship to your application::
  • Spouse: Marriage certificate
  • Legal partner: Proof of a legally registered partnership
  • Child or parent: Birth certificate

You are not obliged to do so. You can have the kinship registered at a later stage as well. Contact us for more information.

 

How to register?

1. Gather the documents

You must add them to your application.
Which documents do I need?

Is someone else submitting the application on your behalf (not a family member)?
If so, add a power of attorney.

2. Register yourself

Are you coming with your family? Register each family member separately.

Register yourself with the city

Prefer not to register online?
Come to the city office, by appointment.
You will immediately receive proof of your registration (an ‘annex 15’ or ‘annex 49’).
Which documents do I need?

3. We process your application

We process your application.

4. Collect proof of registration

We will invite you by email to come to the city office to collect proof of your registration (an ‘annex 15’ or ‘annex 49’). You make an appointment.

What do you need to bring?

  • National passport
  • Invitation from the city
  • The documents mentioned in your invitation

Make an appointment

5. We check your address

A local police officer will check whether you reside at your permanent address.

Renewal of residency

So as to renew you stay, you follow another procedure:

Stadskantoor
Professor Van Overstraetenplein 1
3000 Leuven

Something wrong or unclear on this page? Let us know.