Students: registration EU/EEA nationals

Who should register?

• You are an EU, EEA or Swiss national.
• You will be studying in Belgium for more than 3 months.
• You reside in Leuven during your studies.
• You have to reside at your permanent address in Leuven before we can register you.

Not intended for

Are you coming to Belgium in the framework of your studies, but are you not enrolled at a Belgian college or university, e.g. for an internship? Then you have to register as a 'holder of sufficient financial means’.

2 types of registration

You will be registered in full, unless you live in a country neighbouring Belgium. In that case, you can choose between a full registration and a registration as border student.

• Registration in the Belgian national register (full registration)
  • You are registered in the Belgian national register.
  • You will receive an ‘annex 19’ as proof that you have submitted your registration application. It mentions your national number.
  • After the local police have confirmed your address, the city office will invite you to apply for an electronic residence card (EU card).
• Registration as border student
  • You reside in the Netherlands, France, Germany or Luxembourg, and wish to retain your address and right of abode in this neighbouring country during your stay in Leuven.
  • During your registration you will receive an ‘annex 33’ as residence document. An 'annex 33' is only valid for 1 academic year.
  • You will not obtain a national number. In case you would like to work, you can request a BIS number.

Full registration

How to register?

1. Gather the documents

   You must add these documents immediately:

   • National identity card or national passport
     • Pay attention to the requirements.
     • Is your place of birth not mentioned on your ID card?
       If we do not have this information, we register your place of birth in the Belgian national register as 'unspecified'.
       • Add your passport instead, if you have one.
       • If you do not have a passport or your passport does not mention your place of birth either: add another official document which proves your place of birth (e.g. birth certificate).
     • Is your gender not mentioned on your ID card?
       Your Belgian national registration number (‘rijksregisternummer’) is generated on the basis of your date of birth and your gender.
       • Add your passport instead, if you have one.
       • If you do not have a passport: add another official document which proves your gender (e.g. birth certificate).
   • Rental contract (if available)
   • 1 passport-size photo
     • No more than 6 months old.
     • Pay attention to the requirements (Dutch only).
     • There is a photo booth in the city office.

The following documents are also best submitted right away. Don't have them yet? Then you have 3 months to provide them to us.

• Proof of enrolment at the college or university
  An admission letter is not proof of registration.
• Proof of health insurance which is valid during your entire stay in Belgium, preferably an EU health insurance card.
  If you present other proof of health insurance, it must be valid for long stay in Belgium, and issued in or translated into Dutch, French, German or English. We do not accept a travel insurance.
• A 'declaration on honour', in which you declare that you have sufficient financial means at your disposal.
  Print the document, and add it to your application, duly completed and signed. You must complete, date and sign the Dutch form. An English translation is attached on the second page.

2. Register yourself

Register yourself with the city

Prefer not to register online?
Come to the city office, by appointment.
If you are not in Belgium, you can only make an appointment by phone.
You will immediately receive proof of your registration (an ‘annex 19’ and possibly an ‘annex 8ter’).

3. We process your application

We process your application.

4. Collect proof of registration

We will invite you by email to come to the city office to collect proof of your registration (‘annex 19’ and possibly ‘annex 8ter’). You make an appointment.

What do you need to bring?

• National identity card or passport
• Invitation from the city
• The documents mentioned in your invitation

How to make an appointment?

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

5. We check your address

A local police officer will check whether you reside at your permanent address.

Completion of the file

If, at the time of registration, you provided no or insufficient proof of enrolment at your educational institution or of health insurance, you have three months’ time to complete your file.

How to submit?

1. Gather the documents

You attach the following documents to your application (in pdf format, each document scanned separately and in colour):

• National ID card (back and front) or passport (biodata page)
• Annex 19
• The documents which are missing in your file

2. Complete your file

Sumbit your documents

What happens after you have submitted the documents?

• We add them to your file.
• If your file is complete, at most 3 weeks later you will receive an ‘annex 8ter’ by email as proof of your registration. If you are staying in Leuven for more than 1 semester, we will furthermore invite you to apply for a residence card.

Application for residence card

Is your registration with the city complete and has the local police officer confirmed your address? Then we will email you an invitation to apply for a residence card. It can take up to 2 months before you receive one. Then you make an appointment.

How to make an appointment?

Attention:

• You may not make an appointment without invitation.
• If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

What do you need to bring?

• National identity card or national passport
• 1 passport-size photo, no more than 6 months old. Pay attention to the requirements (Dutch only).
  There is a photo booth in the city office.
• Annex 8ter
• € 20 (cash, debit card or credit card)

Registration as border student

How to register?

You come to the City Office, by appointment.

As long as your residency status remains 'border student', you have to re-register at the city office every academic year. You will then receive a new annex 33'.

How to make an appointment?

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

What do you need to bring?

• National identity card or passport
• Previous 'annex 33', if any
• Proof of enrolment at the college or university
  An admission letter is not proof of registration.
• You do not have the nationality of the neighbouring country where you reside: official proof that you reside in the Netherlands, France, Germany or Luxembourg, e.g. a valid residence card or a certificate of residence
• 1 passport-size photo, no more than 6 months old. Pay attention to the requirements (Dutch only).
  There is a photo booth in the city office.
• Your address in the neighbouring country