Students: registration EU/EEA

EU/EEA students who reside in Leuven during their studies, must register themselves at the city office. You make an appointment as soon as possible after your arrival.

Who should register?

  • You are a national of a European Union member state, Iceland, Liechtenstein, Norway or Switzerland.
  • You will be studying in Belgium for more than 3 months.
  • You reside in Leuven during your studies.
You have to reside at your permanent address in Leuven before we can register you.

2 types of registration

You will be registrered in full, unless you live in a neighbouring country of Belgium. In that case, you can choose between a full registration and a registration as border student.   

  • Registration in the Belgian national register (full registration)
    • You are registered in the Belgian national register.
    • You will receive an ‘annex 19’ as proof that you have submitted your registration application. It mentions your national number.
    • After the local police have confirmed your address, the city office will invite you to apply for an electronic residence card (EU card).
  • Registration as border student
    • You reside in the Netherlands, France, Germany or Luxembourg, and wish to retain your address and right of residence in this neighbouring country during your stay in Leuven. 
    • After your registration you will receive an ‘annex 33’ as residence document. An 'annex 33' is only valid for 1 academic year. 
    • You will not obtain a national number. In case you would like to work, you can request a BIS number.

Full registration

How to register?

Do not come to the city office if you have to go into quarantine
Do not come to the city office if you have to go into quarantine, even if this means exceeding a deadline (e.g. for renewal, application, registration, …). Wait for your quarantine period to finish before you come, even if you have no symptoms of illness.

For which countries of departure is quarantine in Belgium mandatory?

You come to the city office by appointment. You will immediately receive proof of your registration (an ‘annex 19’ and possibly an ‘annex 8ter’).

Make an appointment 

What do you need to bring?
  • National identity card or national passport
  • Proof of enrolment at the college or university
    For KU Leuven en UCLL this is a document which states "To be used for registration at the 'bevolkingsdienst' of the city where you reside’".
    An admissions letter is not proof of registration.
  • Proof of health insurance which is valid during your entire stay in Belgium, preferably an EU health insurance card
    If you present other proof of health insurance, it must be valid for long stay in Belgium, and issued in or translated into Dutch, French, German or English. We do not accept a travel insurance.
  • Rental contract (if available)
  • 1 recent passport-size photo: pay attention to the requirements for photos.
    There is a photo booth in the city office.
You must present the original documents. Documents which you have received digitally yourself, must be printed in colour (you may not show them on your smartphone).

Application for residence card

Are you staying in Leuven for more than one semester? Then we will email you an invitation to apply for a residence permit.

Make an appointment

What do you need to bring?

  • National identity card or national passport
  • 1 recent passport-size photo: pay attention to the requirements for photos 
    There is a photo booth in the city office.
  • Annex 8ter
  • € 18 (cash, debit card or credit card)

Registration as border student

How to register?

Do not come to the city office if you have to go into quarantine
Do not come to the city office if you have to go into quarantine, even if this means exceeding a deadline (e.g. for renewal, application, registration, …). Wait for your quarantine period to finish before you come, even if you have no symptoms of illness.

For which countries of departure is quarantine in Belgium mandatory?

You  come to the city office, by appointment.

As long as your residency status is 'border student', you have to re-register at the city office every academic year. You will then receive a new annex 33'.

Make an appointment

What do you need to bring?

  • National identity card or passport 
  • Previous 'annex 33', if any
  • Proof of enrolment at the college or university
    For KU Leuven en UCLL this is a document which states "To be used for registration at the 'bevolkingsdienst' of the city where you reside’".
  • 1 recent passport-size photo: pay attention to the requirements for photos. There is a photo booth in the city office.
  • Your address in the neighbouring country

Stadskantoor
Professor Van Overstraetenplein 1
3000 Leuven

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