Students: registration EU/EEA

EU/EEA students who reside in Leuven during their studies, must register themselves at the city office. You make an appointment as soon as possible after your arrival.

Who should register?

  • You are a national of a European Union member state, Iceland, Liechtenstein, Norway or Switzerland.
  • You will be studying in Belgium for more than 3 months.
  • You reside in Leuven during your studies.
You have to reside at your permanent address in Leuven before we can register you.

2 types of registration

Registration in the Belgian national register (full registration)

You are registered in the Belgian national register. If your file is complete, you will receive a ‘verklaring van inschrijving’ ('annex 8'). This is your residence permit, which mentions your national number.

Registration as border student

Do you reside in the Netherlands, France, Germany or Luxembourg, and wish to retain your address and right of residence in this neighbouring country during your stay in Leuven? In that case you register yourself as a border student. After your registration you will receive an ‘annex 33’ as residence document.

You will not obtain a national number. In case you would like to work, you can request a BIS number.

How to register?

Full registration

Due to the measures to slow down the coronavirus, you may only submit this application by email. 
  • Email tonietbelgen@leuven.be
  • Subject line of the email: 'registration student EU' + your name (as stated on your national identity card or passport) + national registration number, if any
  • Attach the following documents (in PDF format, scanned separately):
    • National identity card (front and back) or national passport (biodata page)
      Attention: Scan must be in colour.
    • Proof of enrolment at the college or university
      For KU Leuven en UCLL this is a document which states "To be used for registration at the 'bevolkingsdienst' of the city where you reside’".
    • Proof of health insurance which is valid during your entire stay in Belgium, preferably an EU health insurance card
    • 1 recent passport-size photo
    • A 'declaration on honour', in which you declare that you have sufficient financial means at your disposal. Print the document, and add it to your application, duly completed and signed. You must complete, date and sign the Dutch form. An English translation is attached on the second page.
  • Mention the following information in the email:
    • Surname, given name(s) (as stated on your national identity card or passport)
    • Date and place of birth
    • Nationality
    • Full address in Leuven, including any ‘busnummer’ (flat/room number)
    • Reason for the application
    • Belgian phone number
      If you do not have a Belgian phone number, please provide the Belgian phone number of a contact person, mentioning their name
    • Date of entry into Belgium
Only complete files will be processed.

Border student

You  come to the city office, by appointment.

Make an appointment

What do you need to bring?

  • National identity card or passport (scan must be in colour)
  • Proof of enrolment at the college or university
For KU Leuven en UCLL this is a document which states "To be used for registration at the 'bevolkingsdienst' of the city where you reside’".
  • 1 recent passport-size photo: pay attention to the requirements for photos. There is a photo booth in the city office.
  • Your address in the neighbouring country

Stadskantoor
Professor Van Overstraetenplein 1
3000 Leuven

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