Student: how to register in full?
This is your situation:
- You have the nationality of an EU country, Iceland, Liechtenstein, Norway of Switzerland.
- You already reside at your permanent address in Leuven.
- You wish to register in full with the city office.
Register yourself in the city registry as soon as possible.
Is this not your situation?
Then your registration will proceed differently.
Check how to register
Step 1: Gather the documents
Bring the original documents in hard copy. You may not present them digitally.
- National identity card or national passport
- Pay attention to the requirements.
- Is your place of birth not mentioned on your ID card?
If we do not have this information, we register your place of birth in the Belgian national register as 'unspecified'.- Add your passport instead, if you have one.
- If you do not have a passport or your passport does not mention your place of birth either: add another official document which proves your place of birth (e.g. birth certificate).
- Is your gender not mentioned on your ID card?
We require this information, since your Belgian national registration number (‘rijksregisternummer’) is generated on the basis of your date of birth and your gender.- Add your passport instead, if you have one.
- If you do not have a passport: add another official document which proves your gender (e.g. birth certificate).
- Rental contract
If available. - 1 passport photo
- The photo is no more than 6 months old.
- Pay attention to the requirements (Dutch only).
- There is a photo booth in the city office.
- Proof of enrolment at the college or university
- An admission letter is not proof of registration.
- Are you a national of Iceland, Liechtenstein, Norway or Switzerland, and are you staying in Belgium no more than 6 months for a mobility or exchange programme? Then add proof of your mobility programme, e.g. your admission letter.
- Proof of health insurance
- The health insurance is valid during your entire stay in Belgium, preferably an EU health insurance card.
- If you present other proof of health insurance, it must be valid for long stay in Belgium, and issued in or translated into Dutch, French, German or English.
- We do not accept a travel insurance.
- A 'declaration on honour'
- In this document you declare that you have sufficient financial means at your disposal.
- Print the document, and add it to your application, duly completed and signed. You must complete, date and sign the Dutch form. An English translation is attached on the second page.
Step 2: Make an appointment in the city office
You can make an appointment online or by phone.
Online
If you are not in Belgium, you can only make an appointment by phone.
Call us
Leuven Info
What happens during the appointment?
You will immediately receive proof that you have submitted your registration application (an ‘annex 19’ and an ‘annex 8ter’).
Step 3: We check your address
A local police officer will check whether you reside at your address. Ensure that your name appears on the doorbell and letterbox.
Apply for residence card
Has the local police officer confirmed your address and are you staying in Leuven for more than 1 semester? Then we will email you to apply for a residence card. It can take up to 2 months before you receive an invitation. Subsequently, you can make an appointment.
Are you a citizen of Iceland, Liechtenstein, Norway or Switzerland? And are you staying in Belgium no more than 6 months for a mobility or exchange programme? Then you do not have to apply for an electronic residence card.
How to make an appointment?
You can make an appointment online or by phone.
Attention:
- You may not make an appointment without invitation.
- If you are not in Belgium, you can only make an appointment by phone.
Online
Call us
Leuven Info
What do you need to bring?
- National identity card or national passport
- Annex 8ter
- € 22 (cash, debit card or credit card)
You do not need to bring a passport-size photo. We will take a photo during your appointment.
Do you have a question?
Contact us. We are happy to help you.