Stay of more than 3 months in Belgium: registration EU/EEA national

This is your situation:

  • You have the nationality of an EU country, Iceland, Liechtenstein, Norway or Switzerland.
  • You are coming to Belgium for more than 3 months.
  • You reside at your permanent address in Leuven.

Register yourself in the city registry as soon as possible. You can do so online or at the city office.

Is this not your situation?
Then your registration will proceed differently.
Check how to register

Step 1: Gather the documents

Which documents you require, depends on your situation.

What is the reason for your stay in Belgium? *

Step 2: Register yourself

You can do so online or at the city office.

Online registration

Who submits the registration?

  • You must submit the application yourself.
  • You may also submit the application for your minor child or for a family member who is coming to live with you in 'family reunification'.

What you need to know before you start

  • Are you coming with your family? Complete the form for each family member separately.
  • Attach the documents in colour.
  • Preferably attach the documents in pdf (not applicable for photos).
  • Make a single file of documents consisting of several pages or belonging together
    E.g.
    • Several pay slips as 1 proof of financial means
    • Original marriage certificate with accompanying translation and legalisation as 1 proof of the relationship
  • A document may not exceed 10 MB in size.
  • Has one of your documents been signed digitally?
    • E.g. a marriage certificate with translation or legalisation, or a work contract.
    • Add the original document itself, not a photo. We must be able to verify the digital signature.
    • The documents you had legalised by the Belgian embassy can be found at LegalWeb(link is external).

Register yourself with the city

Registration at the city office

Make an appointment. You can do so online or by phone.

Do you want to register several persons? They must all come along. Therefore, indicate online the correct number of persons for the appointment, or mention this when you call.

Online

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

Call us

What do you need to bring?

Bring the original documents. You may not present them digitally.

What happens during your appointment?

You will receive proof of your registration: an ‘annex 19’ and possibly an ‘annex 8ter’.

Step 3: Collect proof of registration (only for online registration)

Did you register online? If so, we will invite you by email to come to the city office to collect proof of your registration (‘annex 19’ and possibly ‘annex 8ter’). Make an appointment immediately after receiving this email.

Did your register at the city office? Then you already received this proof during your appointment.

What do you need to bring?

  • National identity card or passport
  • Invitation from the city
  • The documents mentioned in your invitation

How to make an appointment?

Make an online appointment

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

Make an appointment by phone

Step 4: We check your address

A local police officer will check whether you reside at your permanent address.

Step 5: You will receive a decision on your application

Who makes the decision depends on your application. Sometimes the city does, in other cases the Immigration Office of the federal authorities does.

Has your application been approved? Then you are entitled to an electronic residence card.

More info

Do you have a question?

Contact us. We are happy to help you.

Call us

016 27 21 94

Mail us

nietbelgen@leuven.be
We will get back to you as soon as possible.
Something wrong or unclear on this page? Let us know.