Stay of more than 3 months in Belgium: registration EU/EEA national

Are you coming to Belgium for a stay of more than 3 months? Then you must register yourself in the city registry as soon as possible. Note: you may only submit an application if you are already living at your permanent address in Leuven.

You have 3 months’ time to complete your file. After an address check by a local police officer, and on condition that your application is complete and has been approved by the competent authority, you are entitled to a residence permit.

For whom?

You meet both conditions below:

  • You are an EU/EEA or Swiss national.
  • You are coming to Belgium for more than 3 months.

Not intended for:

Which documents do you require?

This depends on your situation.

Which documents do you require?

You must include these documents with your application. We require them so as to register you.

  • National identity card or national passport
    Pay attention to the requirements.
  • Rental contract or property deed
  • 1 passport-size photo
  • Work contract, employer’s certificate (‘annex 19bis') or other proof from your employer that you have been hired
    • Work contract or employer’s certificate (‘annex 19bis’)
      • The work contract must be signed by yourself and your employer.
      • The following information is mentioned on your contract:
        • Salary
        • Start date and, when applicable,  end date
        • Working regime (full time/part time)
      • The duration of your contract is at least 3 months. If this is not the case, you must provide proof that your contract has been extended within 3 months of submitting your application.
      • You work at least 12 hours per week. If this is not the case, you must provide proof that you are working more hours within 3 months of submitting your application.
      • Does your work contract not comply with these conditions? In that case, you can consider registering yourself as ‘looking for employment’.
    • Other proof that you have been hired.
      In that case, you must submit your work contract or employer's certificate ('annex 19bis') within 3 months.

Registering kinship with family members

Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? This is not mandatory, but keep in mind that you will officially be registered as ‘not related’ to your relative in that case.  You can immediately add proof of the kinship to your application:

  • Spouse: Marriage certificate
  • Legal partner: Certificate of legal cohabitation (legal cohabitation registered in Belgium) or proof of a legally registered partnership (partnership registered abroad)
  • Child or parent: Birth certificate

You can have the kinship registered at a later stage as well. Contact us for more information.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide this document, but you may also do so at a later date (within 3 months).

  • Extract from the Crossroads Bank of Enterprises
    The extract of the Crossroads Bank must be full and no more than 3 months old. If you cannot provide an extract, you add a certificate of exemption.
  • Proof of affiliation with a social insurance fund for self-employed persons
    You must register with a social insurance fund for self-employed persons. The insurance fund digitally provides the proof of your affiliation to the city within 3 months.

Registering kinship with family members

Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? This is not mandatory, but keep in mind that you will officially be registered as ‘not related’ to your relative in that case.  You can immediately add proof of the kinship to your application:

  • Spouse: Marriage certificate
  • Legal partner: Certificate of legal cohabitation (legal cohabitation registered in Belgium) or proof of a legally registered partnership (partnership registered abroad)
  • Child or parent: Birth certificate

You can have the kinship registered at a later stage as well. Contact us for more information.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

Provide the following documents within 3 months:

  • Proof of your registration with one of the 3 regional job placement services (VDAB, Actirisor Forem) or proof of job applications
  • Proof that you have a real chance of employment within a reasonable period of time 
    E.g. diploma, job offer, training course …

Registering kinship with family members

Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? This is not mandatory, but keep in mind that you will officially be registered as ‘not related’ to your relative in that case.  You can immediately add proof of the kinship to your application:

  • Spouse: Marriage certificate
  • Legal partner: Certificate of legal cohabitation (legal cohabitation registered in Belgium) or proof of a legally registered partnership (partnership registered abroad)
  • Child or parent: Birth certificate

You can have the kinship registered at a later stage as well. Contact us for more information.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Marriage certificate
  • Proof that your spouse legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Marriage certificate
  • Proof that your spouse legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof of sufficient income of your spouse 
    It must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your spouse is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove it with a document from the competent authority of this country
  • Proof that your legal partner legally resides in Belgium
    Copy of annex 19, annex 8ter or E(U) card.
  • Birth certificate of a common child
  • Proof of sufficient income of your legal partner
    This must be an official document, e.g. pay slips (employee, pensioner, ...),...
    Note: if your legal partner is self-employed, specific requirements apply
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove it with a document from the competent authority of this country
  • Proof that your legal partner legally resides in Belgium
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof that you officially lived at the same address
    Proof that you officially lived at the same address in Belgium or abroad for at least 1 year immediately prior to your application.
    • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
    • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.
  • Proof of sufficient income of your legal partner
    This must be an official document, e.g. pay slips (employee, pensioner, ...),...
    Note: if your legal partner is self-employed, specific requirements apply
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove it with a document from the competent authority of this country
  • Proof that your legal partner legally resides in Belgium
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof of sufficient income of your legal partner
    This must be an official document, e.g. pay slips (employee, pensioner ...) ...
    Note: if your legal partner is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.
  • Proof of the sustainability of your relationship
    Proof that you have known each other for minimum 2 years before the application and have regularly met each other (at least 3 times during minimum 45 days).
    Examples:
    • Date-stamped photographs (regular ones or from social media)
    • Travel documents of trips you took together during the last few years
    • Invitations to weddings, parties…, to which you were both invited in the same invitation
    • Social media conversations (only relevant ones which prove how long you have had a relationship for, and when you have physically met each other)
    • Letters and cards you have sent each other
    • Testimonials from family and friends
    • Proof that you officially lived at the same address for a while during the past 2 years, in Belgium or abroad (if applicable):
      • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
      • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove this with a document from the competent authority of this country
  • Proof that your legal partner legally resides in Belgium
    Copy of annex 19, annex 8ter or E(U) card.
  • Birth certificate of your common child

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove it with a document from the competent authority of this country
  • Proof that your legal partner legally resides in Belgium
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof that you officially lived at the same address
    Proof that you officially lived at the same address in Belgium or abroad for at least 1 year immediately prior to your application.
    • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
    • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove it with a document from the competent authority of this country
  • Proof that your legal partner legally resides in Belgium
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof of the sustainability of your relationship
    Proof that you have known each other for minimum 2 years before the application and have regularly met each other (at least 3 times during minimum 45 days).
    Examples:
    • Date-stamped photographs (regular ones or from social media)Travel documents of trips you took together during the last few yearsInvitations to weddings, parties…, to which you were both invited in the same invitationSocial media conversations (only relevant ones which prove how long you have had a relationship for, and when you have physically met each other)
    • Letters and cards you have sent each other
    • Testimonials from family and friends
    • Proof that you officially lived at the same address for a while during the past 2 years, in Belgium or abroad (if applicable):
      • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
      • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof that your partner legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card
  • Proof of the sustainability of your relationship
    Proof that you have known each other for minimum 2 years before the application and have regularly met each other (at least 3 times during minimum 45 days).
    Examples:
    • Date-stamped photographs (regular ones or from social media)
    • Travel documents of trips you took together during the last few years
    • Invitations to weddings, parties…, to which you were both invited in the same invitation
    • Social media conversations (only relevant ones which prove how long you have had a relationship for, and when you have physically met each other)
    • Letters and cards you have sent each other
    • Testimonials from family and friends
    • Birth certificate of a common child (if applicable)
      This can serve as additional proof of the sustainability of your relationship.
    • Proof that you officially lived at the same address for a while during the past 2 years, in Belgium or abroad (if applicable). This can serve as additional proof of the sustainability of your relationship.
      • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
      • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof that your partner legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card
  • Proof of sufficient income of your partner
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your partner is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.
  • Proof of the sustainability of your relationship
    Proof that you have known each other for minimum 2 years before the application and have regularly met each other (at least 3 times during minimum 45 days).
    Examples:
    • Date-stamped photographs (regular ones or from social media)
    • Travel documents of trips you took together during the last few years
    • Invitations to weddings, parties…, to which you were both invited in the same invitation
    • Social media conversations (only relevant ones which prove how long you have had a relationship for, and when you have physically met each other)
    • Letters and cards you have sent each other
    • Testimonials from family and friends
    • Birth certificate of a common child (if applicable)
      This can serve as additional proof of the sustainability of your relationship.
    • Proof that you officially lived at the same address for a while during the past 2 years, in Belgium or abroad (if applicable). This can serve as additional proof of the sustainability of your relationship.
      • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
      • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Birth certificate of your child or stepchild
  • Proof of kinship with your spouse or legal partner
    Only if you want to apply for family reunification with your stepchild
  • Proof that you were financially dependent on your child or stepchild in your country of origin and still are in Belgium
    Documents showing that your (step)child regularly deposits money into your bank account, pays for your accommodation, …
  • Proof of insolvency in your country of origin
    You have no income or your income is insufficient and you have no real estate. You prove this with an official document from your country of origin.
  • Proof of sufficient income of your child or stepchild
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your child or stepchild is self-employed, specific requirements apply.
  • OCMW certificate
    Proof that your child or stepchild is not financially dependent on the social services of the city (OCMW).  

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Birth certificate of your child or stepchild
  • Proof of kinship with your spouse or legal partner
    Only if you want to apply for family reunification with your stepchild.
  • Proof that you were financially dependent on your child or stepchild in your country of origin and still are in Belgium
    Documents showing that your (step)child regularly deposits money into your bank account, pays for your accommodation, …
  • Proof of insolvency in your country of origin
    You have no income or your income is insufficient and you have no real estate. You prove this with an official document from your country of origin.
  • Proof of sufficient income of your child or stepchild
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your child or stepchild is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.
  • OCMW certificate
    Proof that your child or stepchild is not financially dependent on the social services of the city (OCMW).  

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Birth certificate of your child or stepchild
  • Proof of kinship with your spouse or legal partner
    Only if you want to apply for family reunification with your stepchild.
  • Proof of sufficient income
    • This income must be stable and regular.
    • It must be an official document, e.g. pay slips (employee, pensioner, ...) ...
      Note: if you are self-employed, specific requirements apply.
    • A bank statement of your current bank balance is not accepted.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card
  • One of the following:
    • Consent from the absent parent that you may move to Belgium
      The consent must meet certain conditions.
    • Proof that the parent in Belgium has custody 
      The ruling from the competent court.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.
  • One of the following:
    • Consent from the absent parent that you may move to Belgium
      The consent must meet certain conditions.
    • Proof that the parent in Belgium has custody 
      The ruling from the competent court. 

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium
    Copy of annex 19, annex 8ter or E(U) card.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof that you were financially dependent on your parent or stepparent in your country of origin and still are in Belgium
    Documents showing that your parent or stepparent regularly deposits money into your bank account, pays for your accommodation, …
  • Proof of insolvency in your country of origin
    You have no income or your income is insufficient and you have no real estate. You prove this with an official document from your country of origin.
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...), ...
    Note: if your parent or stepparent is self-employed, specific requirements apply
  • OCMW certificate
    Proof that your parent or stepparent is not financially dependent on the social services of the city (OCMW).  

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof that your parent or stepparent legally resides in Belgium 
    Copy of annex 19, annex 8ter or E(U) card.
  • Proof that you were financially dependent on your parent or stepparent in your country of origin and still are in Belgium
    Documents showing that your (step)parent regularly deposits money into your bank account, pays for your accommodation, …
  • Proof of insolvency in your country of origin
    You have no income or your income is insufficient and you have no real estate. You prove this with an official document from your country of origin.
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.
  • OCMW certificate 
    Proof that your parent or stepparent is not financially dependent on the social services of the city (OCMW)

 

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of the kinship
    You prove the kinship by means of one or several birth or marriage certificates
  • One of the following:
    Contact us for more information regarding these documents.
    • Proof that in your country of origin, you were financially dependent on or were part of the family of the person you are coming to live with in Belgium
    • Proof that due to serious health reasons, you require personal care from the person you are coming to live with in Belgium

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of the kinship
    You prove the kinship by means of one or several birth or marriage certificates
  • One of the following
    Contact us for more information regarding these documents.
    • Proof that in your country of origin, you were financially dependent on or were part of the family of the person you are coming to live with in Belgium
    • Proof that due to serious health reasons, you require personal care from the person you are coming to live with in Belgium
  • Proof of sufficient income of your relative
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your relative is self-employed, specific requirements apply.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.

 

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

In this case, your Belgian family member has exercised the right to free movement. Subject to approval from the Immigration Office, you can follow a simpler procedure.

Contact us for more information.

 

This application is not possible

You must be at least 18 years old for this application.

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Marriage certificate
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium.
  • Proof of sufficient income of your spouse
    This must be an official document, e.g. pay slips (employee, pensioner, ...).
    Note: if your spouse is self-employed, specific requirements apply.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

This application is not possible

You must be at least 18 years old for this application.

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove it with a document from the competent authority of this country
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium
  • Proof of sufficient income of your partner
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your partner is self-employed, specific requirements apply.
  • Proof of the sustainability of your relationship
    Proof that you have known each other for minimum 2 years before the application and have regularly met each other (at least 3 times during minimum 45 days).
    Examples:
    • Date-stamped photographs (regular ones or from social media)
    • Travel documents of trips you took together in the last few years
    • Invitations to weddings, parties…, to which you were both invited in the same invitation
    • Social media conversations (only relevant ones which prove how long you have had a relationship for, and when you have physically met each other)
    • Letters and cards you have sent each other
    • Testimonials from family and friends
    • Proof that you officially lived at the same address for a while during the past 2 years, in Belgium or abroad (if applicable):
      • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
      • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove this with a document from the competent authority of this country
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium
  • Proof of sufficient income of your partner
    This must be an official document, e.g. pay slips (employee, pensioner, ...),...
    Note: if your partner is self-employed, specific requirements apply.
  • Birth certificate of your common child

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

 

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof of a legally registered partnership
    • If you declared a legal cohabitation in Belgium, you request a certificate of legal cohabitation from the city
    • If you registered a legal partnership abroad, you prove it with a document from the competent authority of this country
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium
  • Proof of sufficient income of your partner
    This must be an official document, e.g. pay slips (employee, pensioner, ...),...
    Note: if your partner is self-employed, specific requirements apply.
  • Proof that you officially lived at the same address
    Proof that you officially lived at the same address in Belgium or abroad for at least 1 year immediately prior to your application.
    • If you lived at the same address in Belgium, you prove it with a certificate of address history. You can request one online from the city.
    • If you lived at the same address abroad, you prove it with a document from the competent authority of this country.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Birth certificate of your child or stepchild
  • Proof of kinship with your spouse or legal partner
    Only if you want to apply for family reunification with your stepchild
  • Proof that you have a financial and affectionate bond with your child or stepchild

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Birth certificate of your child or stepchild
  • Proof of kinship with your spouse or legal partner
    Only if you want to apply for family reunification with your stepchild
  • Proof that you have a financial and affectionate bond with your child or stepchild

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide this document, but you may also do so at a later date (within 3 months).

  • Birth certificate of your child or stepchild
  • Proof of kinship with your spouse or legal partner
    Only if you want to apply for family reunification with your stepchild

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide this document, but you may also do so at a later date (within 3 months).

  • Birth certificate of your child or stepchild
  • Proof of kinship with your spouse or legal partner
    Only if you want to apply for family reunification with your stepchild

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

 

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.
  • Proof that you were financially dependent on your parent or stepparent in your country of origin and still are in Belgium
    Documents showing that your (step)parent regularly deposits money into your bank account, pays for your accommodation, …
  • Proof of insolvency in your country of origin
    You have no income or your income is insufficient and you have no real estate. You prove this with an official document from your country of origin.
  • OCMW certificate 
    Proof that your parent or stepparent is not financially dependent on the social services of the city (OCMW).

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium.
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium.
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Your birth certificate
  • Proof of kinship between your parent and your stepparent
    Only if you want to apply for family reunification with your stepparent.
  • Proof of health insurance
    For the entire family and valid for long stay in Belgium.
  • Proof of sufficient income of your parent or stepparent
    This must be an official document, e.g. pay slips (employee, pensioner, ...) ...
    Note: if your parent or stepparent is self-employed, specific requirements apply.
  • One of the following:
    • Consent from the absent parent that you may move to Belgium
      The consent must meet certain conditions.
    • Proof that the parent in Belgium has custody
      The ruling from the competent court. 

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

Which documents do you require?

General documents

You must include these documents with your application. We require them so as to register you.

Specific documents

You may already provide these documents, but you may also do so at a later date (within 3 months).

  • Proof that you have sufficient income
    • Your income must be stable and regular.
    • Examples: pay slips from your partner who works in Belgium or from your foreign employer, certificate of foreign pension benefits, volunteer or internship contract stating allowances, scholarship certificate, statement from your parents that they support you financially with proof of deposits, ....
      A document drawn up personally, e.g. by your parents, must meet certain conditions.
    • Note: if your income derives from another person who is self-employed in Belgium, specific requirements apply 
    • A bank statement of your current bank balance is not accepted.
    • Read more about the conditions for translations if it is a foreign document.
  • Proof of health insurance
    Valid for long stay in Belgium. Travel insurance is not accepted.
  • Other documents (depending on your specific situation)
    We will inform you in this regard during the registration procedure.

Registering kinship with family members

Do you want to register your kinship in the Belgian national register with a family member who also resides in Belgium? This is not mandatory, but keep in mind that you will officially be registered as ‘not related’ to your relative in that case.  You can immediately add proof of the kinship to your application:

  • Spouse: Marriage certificate
  • Legal partner: Certificate of legal cohabitation (legal cohabitation registered in Belgium) or proof of a legally registered partnership (partnership registered abroad)
  • Child or parent: Birth certificate

You can have the kinship registered at a later stage as well. Contact us for more information.

Foreign documents: translation and legalisation
We only accept documents in certain languages. Sometimes you require a legalisation.
Read the rules for translation and legalisation

What do you need to do?

Contact us. Together, we shall consider which residence status is best for you, and which documents we require.

Who may apply for registration?

Only you may submit the application.

You may also submit an application for:

  • Your minor child
  • A family member who is coming to live with you in 'family reunification'

How to register?

1. Gather the documents

You must add some documents to your application immediately, others may be submitted at a later date (within 3 months)

Which documents do I need?

What you need to know before you start

  • Attach the documents in colour.
  • Preferably attach the documents in pdf (not applicable for photos).
  • Make a single file of documents consisting of several pages or belonging together
    E.g.
    • Several pay slips as 1 proof of financial means
    • Original marriage certificate with accompanying translation and legalisation as 1 proof of the relationship
  • A document may not exceed 10 MB in size.

2. Register yourself

Are you coming with your family? Register each family member separately.

Register yourself with the city

Prefer not to register online?
Come to the city office, by appointment.
If you are not in Belgium, you can only make an appointment by phone.
You will immediately receive proof of your registration (an ‘annex 19’ and possibly an ‘annex 8ter’).
Which documents do I need?

3. We process your application

We process your application.

4. Collect proof of registration

We will invite you by email to come to the city office to collect proof of your registration (‘annex 19’ and possibly ‘annex 8ter’). You make an appointment.

What do you need to bring?

  • National identity card or passport
  • Invitation from the city
  • The documents mentioned in your invitation

How to make an appointment?

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

5. We check your address

A local police officer will check whether you reside at your permanent address.

Stadskantoor
Professor Van Overstraetenplein 1
3000 Leuven

Something wrong or unclear on this page? Let us know.