Residence permit (from the age of 12) and renewal of residence

After your registration in the city registry, you can apply for or renew a residence permit at the city office. 

Renewal of residence for foreign students
Are you a non-EU/EEA student, is your residence card about to expire and do you wish to continue your studies in Belgium? In that case a different procedure applies.

Kinds of residence permits

There are different kinds of residence permits

Application for  ‘declaration of registration’ (annex 8) or first electronic residence card

For whom?

  • You are an EU/EEA national
    In one of these cases:
    • You had to wait for a decision from the municipal authorities or from the Immigration Office and have not yet received any residence permit.
    • You have received a provisional ‘declaration of registration’ (annex 8) and you wish to apply for a permanent annex 8, at the earliest 2 weeks after the address check by the local police.
You can exchange your permanent annex 8 for an electronic residence card (E card) at any time.
  • You are a non-EU/EEA national
    In one of these cases:
    • After your first registration in Belgium, you will receive an invitation from the city office to apply for a residence card. Have you still not received any invitation 2 weeks after the address check by the local police? Contact us
    • You had to wait for a decision from the Immigration Office regarding your application for family reunification, and your attestation of registration (‘orange card’) has now expired.

How to apply?

To apply for your permanent annex 8 or residence card, come to the city office (by appointment).

Make an appointment for application

What do you need to bring?

  • National passport or identity card
  • For EU/EEA nationals: annex 19 or (provisional) annex 8
  • For non-EU/EEA nationals: document which you received when you applied for registration
  • Invitation from the city office, if any
  • 1 recent passport-size photo of maximum 6 months old (not required for a permanent annex 8).
    Pay attention to the requirements. There is a photo booth in the city office (suitable from the age of 3).
  • Money: you can pay using cash or a debit/credit card

Price

  • Normal procedure 
    € 18
  • Expedited procedure
    If the application is submitted before 2 pm​​​​​​, delivery the following working day: € 110
  • Permanent annex 8
    No charge

Renewal of residence permit  (for holders of an A or H card)

For whom?

Is your A or H card about to expire and do you want to remain in Belgium? Then you must apply for an extension of your stay.

When to apply for renewal?

The procedure may differ. Sometimes you have to wait for a decision from the FPS Home Affairs, Immigration Office.

It is, therefore, best to apply for renewal between 30 and 45 days before the expiry date.

As a precaution against the coronavirus, the application procedures have been adapted. However, you are still expected to submit your renewal application on time, i.e. preferably 30-45 days before your residence card expires.

How to apply for renewal?

Due to the measures to slow down the coronavirus, there are some changes to this application:
  • You may only submit your application by email.
  • If you are entitled to an (extended) annex 15 or annex 49 we will provide one.
    • Email tonietbelgen@leuven.be
    • Subject line of the email: 'renewal residence'+ your national registration number + your name (as stated on your national identity card or passport)
    • Attach the following documents (in PDF format, scanned separately):
      • National passport (biodata page)
      • Current residence card (front and back), annex 15 or annex 49
      • The documents required for renewal (depends on your specific situation)
        In the document below you will find examples of the required documents. If you applied for renewal earlier, you will find the required documents on the decision from the Immigration Office which you received last time.
    • Mention the following information in the email:
      • Surname, given name(s) (as stated on your national identity card or passport)
      • Date and place of birth
      • Nationality
      • Reason for the renewal application
      • Belgian phone number
        If you do not have a Belgian phone number, please provide the Belgian phone number of a contact person, mentioning their name
    Pay attention
    • If you are submitting an application for more than one person, you must send one email per person. The attached documents may only relate to that person.
    • Only complete files will be processed.

    Application for residence card after approval of renewal application

    When your application to extend your stay in Belgium has been approved, you will be invited to apply for a new residence card, by appointment.

    Make an appointment for application

    What do you need to bring?

    • National passport or identity card
    • Invitation from the city office, if any
    • 1 recent passport-size photo (maximum 6 months old): pay attention to the requirements.
      There is a photo booth in the city office (suitable from the age of 3).
    • Money: you can pay using cash or a debit/credit card

    Price

    • Normal procedure 
      €18
    • Expedited procedure
      If the application is submitted before 2 pm, delivery the following working day: € 110

    Renewal of residence permit  (for holders of a B, C, D, E, E+, F or F+ card)

    For whom?

    Is your B, C, D, E, E+, F or F+ card about to expire and do you want to remain in Belgium? Then you must apply for renewal of your residence card.

    What to do?

    You will receive an invitation from the city office to extend your stay. Didn't receive any letter? Then keep an eye on the expiry date yourself.

    In both cases, come to the city office between 30 and 45 days before the card expires, by appointment.

    Make an appointment for renewal

    What do you need to bring?

    • National passport or identity card
    • Residence card
    • Invitation from the city office, if any
    • 1 recent passport-size photo (maximum 6 months old): pay attention to the requirements.
      There is a photo booth in the city office (suitable from the age of 3).
    • Money: you can pay using cash or a debit/credit card

    Price

    • Normal procedure
      €18
    • Expedited procedure 
      If the application is submitted before 2 pm, delivery the following working day: € 110

    Application for or extension of attestation of registration ('orange card')

    For whom?

    When applying for family reunification

    You have submitted an application for family reunification upon arrival or during your stay in Belgium, and you are awaiting a decision from the FPS Home Affairs - Immigration Office.

    When applying for international protection (asylum application)

    • You have submitted an application for international protection and you are coming to Leuven to reside here.
    • You already have an attestation of registration and you are moving from another municipality to Leuven.
    • You already have an attestation of registration and you must have it extended.

    What to do?

    Application for family reunification

    You will receive an invitation from the city office to apply for an attestation of registration.

    Did you still have a valid residence card when you submitted your family reunification application? If so, it is up to you to make an appointment when this card expires (if your waiting period of 6 or 9 months has not come to an end by then).

    Application for international protection (asylum application)

    • You have moved to Leuven after submitting your application for international protection
      1. You register yourself in the city registry 
      2. The local police officer will verify your address.
      3. You will receive an invitation from the city office to apply for your first attestation of registration (by appointment).
    • You already have an attestation of registration and you are moving from another municipality to Leuven
      1. Declare your new address 
      2. The local police officer will verify your address.
      3. Come to the city office to have your address updated (by appointment).
    • You already have an attestation of registration and you must have it extended
      As long as no decision has been taken regarding your application, you come to the city office to have your attestation of registration extended, no more than 3 days before the expiry date (by appointment).

    Make an appointment for application or extension 

    What do you need to bring?

    Application for family reunification

    • National passport
    • Annex 19ter, annex 15bis or annex 41bis (as applicable)
    • Invitation from the city office, if any
    • Expired residence card, if any
    • 1 recent passport-size photo (maximum 6 months old): pay attention to the requirements.
      There is a photo booth in the city office (suitable from the age of 3).
    • Money: you can pay using cash or a debit/credit card

    Application for international protection

    • Annex 25/26
    • Attestation of registration ('orange card'), if any
    • 1 recent passport-size photo (maximum 6 months old): pay attention to the requirements.
      There is a photo booth in the city office (suitable from the age of 3).
    • Money: you can pay using cash or a debit/credit card

    Price

    • New card 
      €5
    • Extension
      No charge

    Residence permit lost or stolen

    What do you have to do?

    1. Go to the police to report the loss or theft of your residence permit or 'Annex 8'. You will receive an 'Annex 12' or an Attestation of loss ('Attest van verlies').
    2. Make an appointment to apply for a duplicate of your residence permit.

    Make an appointment for application

    What do you need to bring?

    • Annex 12 or Attestation of loss ('Attest van verlies')
    • National passport or identity card
    • 1 recent passport-size photo (maximum 6 months old): pay attention to the requirements. There is a photo booth in the city office (suitable from the age of 3).
    • Money: you can pay using cash or a debit/credit card

    Price

    • Electronic card
      • Normal procedure: € 20
      • Expedited procedure (applied for before 2 pm, delivery the following working day): € 110
    • Paper residence permit
      • Attestation of registration ('orange card'): € 5
      • Annex 8: no charge
      • Proof of identity for a child under the age of 12: no charge
    Recovered your residence permit?
    You may no longer use or reactivate a residence permit which you declared lost or stolen. Have the recovered permit cancelled by the municipal authorities, and apply for a new one as soon as possible.

    Collection residence card

    After you have received your pin and pukcodes by post, you may collect the card at the city office, by appointment.

    Make an appointment for collection

    More information

    Stadskantoor
    Professor Van Overstraetenplein 1
    3000 Leuven

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