Report your stay as a mobility student with the nationality of an EU or EEA country or Switzerland

This is your situation:

  • You have the nationality of an EU country, Iceland, Liechtenstein, Norway or Switzerland.
  • You are coming to Belgium for your mobility or exchange programme, e.g. an Erasmus exchange.  
  • You will stay in Belgium between 3 and 6 months.

After you have reported yourself as a mobility student, you will receive an 'annex 3septies'. This is valid for no more than 6 months and cannot be extended.

AttentionIs this not your situation?
Then your registration will proceed differently.
Check how to register

How do you report yourself as a mobility student?

Step 1: Gather the documents

Digitally or on paper?

You provide the documents all in hard copy or all digitally.

  • For digital documents: first go to step 2.
  • For paper documents: go to step 3.

Which documents?

  • National identity card or passport
    You may not provide it digitally. Bring the original with you to your appointment.
  • Proof of your mobility programme
    E.g. your admission letter + your proof of enrolment, a ‘certificate of stay’, an Erasmus agreement …
    Pay attention: only an admission letter is insufficient. This document does not prove that you effectively registered yourself with your educational institution after arrival in Belgium.
  • 1 passport photo
    • The photo is no more than 6 months old.
    • Pay attention to the requirements.
    • Do you not have a digital passport photo? Bring a paper one with you to your appointment

Step 2: Submit digital documents

  • Do you have all the documents digitally?
    Provide them to us in advance. That way, we can go through them together during your appointment.
  • In some cases you must bring the original document with you to your appointment
    They are listed above.

This is not yet an application for your stay
We don’t do anything with these documents as yet. We keep them for a maximum of 6 weeks, after which they are deleted. We will only go through the documents during your appointment at the city office.

Make an appointment latest 3 months after your arrival in Belgium.


Submit documents

Step 3: Make an appointment in the city office

You can do so online or by phone.
During your appointment you immediately receive an ‘annex 3septies’ as residence document.

Online

If you are not in Belgium, you can only make an appointment by phone.

Make appointment

Call us

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What do you need to bring?

  • National identity card or passport
  • Paper passport photo
    • If you don’t have a digital photo which meets the requirements.
    • Don't you have a photo? There is a photo booth in the city office.
  • Documents for your report
    • If you have all the original documents in hard copy, you bring them with you.
    • If you provided them digitally in advance, we already have them and we will go through them together during the appointment.

Price

Free of charge.

Do you have a question?

Contact us. We are happy to help you.

Call us

016 27 21 94

Mail us

nietbelgen@leuven.be
We will get back to you as soon as possible.
Something wrong or unclear on this page? Let us know.